{"id":223768,"date":"2024-10-20T18:09:36","date_gmt":"2024-10-20T16:09:36","guid":{"rendered":"https:\/\/fundacionexe.org.co\/toolkit-guided-material-follow-up-and-monitoring\/"},"modified":"2025-01-22T17:52:46","modified_gmt":"2025-01-22T16:52:46","slug":"toolkit-guided-material-follow-up-and-monitoring","status":"publish","type":"page","link":"https:\/\/fundacionexe.org.co\/en\/toolkit-guided-material-follow-up-and-monitoring\/","title":{"rendered":"Toolkit Guided material – Follow-up and monitoring"},"content":{"rendered":"

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FOLLOW-UP <\/span><\/span> AND <\/span><\/span> MONITORING <\/span><\/span> <\/h4><\/div><\/div>[\/vc_column][\/vc_row][vc_section full_width=”stretch_row” full_height=”yes” content_placement=”middle” pix_over_visibility=”” responsive_css=”{“pix_res_sm_pt“:“30“,“pix_res_sm_pb“:“30“,“pix_res_md_pt“:“60“,“pix_res_md_pb“:“60“}” css=”.vc_custom_1728951738488{padding-top: 20px !important;padding-bottom: 20px !important;background-color: #f8f9fa !important;}”][vc_row content_placement=”middle” pix_particles_check=”” css=”.vc_custom_1729168618000{margin-top: -20px !important;}”][vc_column css=”.vc_custom_1592348346180{padding-top: 30px !important;padding-bottom: 30px !important;}”]

Follow-up and monitoring are the third stage of the process and it aims to create a plan for adequate program follow-up and monitoring. This stage\u2019s methodology seeks to help answer two key questions:<\/span><\/p><\/div>[vc_row_inner][vc_column_inner width=”1\/2″]

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How do we know if what is needed to achieve the goals and objectives is being met?<\/h6>
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\"How<\/div>
How do we know if the implementation of what was planned is being fulfilled?<\/h6>
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First, we explain the meaning of follow-up and monitoring, its importance, and the gaps it can detect, and then, how the follow-up and monitoring plan is created is presented. <\/p>\n

This third stage of an educational program lifecycle is critical for the future development of project evaluation. The construction of the monitoring and evaluation plan and the monitoring and evaluation scheme should be prioritized.<\/span><\/p><\/div><\/div><\/div>

[vc_row_inner][vc_column_inner width=”1\/2″]<\/svg>Download the complete explanation of Stage 3 here<\/span><\/a>[\/vc_column_inner][vc_column_inner width=”1\/2″]<\/svg>Download the Let\u2019s All Learn to Read Case Stage 3 here<\/span><\/a>[\/vc_column_inner][\/vc_row_inner]<\/div><\/div>[\/vc_column][\/vc_row][\/vc_section][vc_section full_width=”stretch_row” pix_over_visibility=”” css=”.vc_custom_1729168709076{margin-top: -20px !important;padding-right: 50px !important;padding-left: 40px !important;background-color: #f8f9fa !important;}”][vc_row full_width=”stretch_row” pix_particles_check=”” css=”.vc_custom_1728931384425{background-color: #f8f9fa !important;}”][vc_column]
Follow-up and monitoring<\/span><\/a><\/div>
The importance of follow-up and monitoring<\/span><\/a><\/div>
The Logical Framework Matrix and the follow-up and monitoring plan<\/span><\/a><\/div>
Gaps detectable through follow-up and monitoring<\/span><\/a><\/div>
The follow-up and monitoring plan<\/span><\/a><\/div>
Stages of follow-up and monitoring<\/span><\/a><\/div><\/div><\/div><\/div>

The follow-up and monitoring strategy can be developed in four stages:<\/h4><\/div>[vc_column_text css=”.vc_custom_1729275992983{margin-top: 20px !important;}”]<\/p>\n
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Follow-up and monitoring refer to the continuous analysis of program implementation to establish the degree to which activities, processes, and goals are achieved as planned.<\/h6>\n

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The following are the key characteristics of follow-up and monitoring:<\/h6>\n<\/div>\n

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Differs from evaluation<\/b> in that monitoring seeks to oversee a program\u2019s processes and operation<\/b>, while evaluation <\/b>seeks, in general, to determine whether objectives are being met. <\/b><\/div>
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Usually, the internal team is responsible for monitoring activities. <\/b><\/div>
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In addition, follow-up and monitoring:<\/h6>\n<\/div>\n

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\"Provide<\/div>
Provide timely information on whether the program is being implemented as planned.<\/h6>
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\"Determine<\/div>
Determine progress in project execution.<\/h6>
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\"Identify<\/div>
Identify achievements and weaknesses and recommend corrective measures to optimize the desired results.<\/h6>
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\"Are<\/div>
Are executed to verify a project\u2019s execution process efficiency and effectiveness according to the Logical Framework Matrix (design stage).<\/h6>
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Remember that the plan should be structured from the project design stage. Follow-up and monitoring are part of the project design, follow-up and monitoring, implementation, and post-project or project evaluation stages. <\/h6>\n<\/div>\n

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The importance of follow-up and monitoring<\/h4><\/div>[vc_column_text css=””]<\/p>\n
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Follow-up and monitoring are essential to identify gaps in the implementation and design of the program.<\/h6>\n<\/div>\n

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Key questions for the follow-up and monitoring plan:<\/h6>\n<\/div>\n

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Identify deviations from the LFM<\/h6>
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Have a mechanism in place to observe gaps in the program<\/h6>
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Generate a continuous source of learning<\/h6>
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The Logical Framework Matrix and the follow-up and monitoring plan<\/h4><\/div>[vc_column_text css=””]<\/p>\n
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The definition of a follow-up and monitoring plan is necessary to ensure that the project objective is met through the activities outlined in the Logical Framework Matrix (LFM). This matrix, in turn, is the main plan\u2019s input. <\/h6>\n
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Follow-up and monitoring are a continuous process of analysis, observation, and suggested adjustments to ensure the project is on track toward its objective. The process occurs at two levels: <\/h6>\n<\/div>\n

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01.<\/span><\/div>
Follow-up and monitoring of the project\u2019s macro vision<\/h6>
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02.<\/span><\/div>
Follow-up and monitoring of the project\u2019s micro-vision<\/h6>
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Gaps detectable through follow-up and monitoring<\/h4><\/div>[vc_column_text css=”.vc_custom_1729176438318{margin-bottom: 20px !important;}”]<\/p>\n
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Follow-up and monitoring seek to generate learning by identifying different types of gaps that may occur throughout the program.<\/h6>\n<\/div>\n

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The main reasons for program and project failure are usually result from:<\/h6>\n<\/div>\n

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01.<\/span><\/div>
Design errors<\/h6>
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02.<\/span><\/div>
Implementation failures that can arise in personnel management and can occur for three reasons:<\/h6>
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