{"id":223771,"date":"2024-10-20T18:10:54","date_gmt":"2024-10-20T16:10:54","guid":{"rendered":"https:\/\/fundacionexe.org.co\/toolkit-guided-material-implementation\/"},"modified":"2025-02-03T20:35:27","modified_gmt":"2025-02-03T19:35:27","slug":"toolkit-guided-material-implementation","status":"publish","type":"page","link":"https:\/\/fundacionexe.org.co\/en\/toolkit-guided-material-implementation\/","title":{"rendered":"Toolkit guided material – Implementation"},"content":{"rendered":"

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\"\"<\/a>\"\"<\/a>\"\"<\/a><\/div>
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IMPLEMENTATION <\/span><\/span> <\/h4><\/div><\/div>[\/vc_column][\/vc_row][vc_section full_width=”stretch_row” full_height=”yes” content_placement=”middle” pix_over_visibility=”” responsive_css=”{“pix_res_sm_pt“:“30“,“pix_res_sm_pb“:“30“,“pix_res_md_pt“:“60“,“pix_res_md_pb“:“60“}” css=”.vc_custom_1728951738488{padding-top: 20px !important;padding-bottom: 20px !important;background-color: #f8f9fa !important;}”][vc_row content_placement=”middle” pix_particles_check=””][vc_column width=”2\/3″ css=”.vc_custom_1592348346180{padding-top: 30px !important;padding-bottom: 30px !important;}”]

Implementation process is the fourth stage of the process and aims to analyze the program management and the achievements during its execution.<\/p>\n

To this end, five steps explain the process evaluation, including the creation of the \u201cGeneral Process Model\u201d or \u201cProcess Flow Chart\u201d tool and the \u201cSWOT Analysis\u201d.<\/span><\/p><\/div><\/div><\/div>[\/vc_column][vc_column width=”1\/3″]

<\/svg>Download Stage 4 full explanation here<\/span><\/a><\/div><\/div>
<\/svg>Download the Let\u2019s All Learn to Read Case Stage 4 here<\/span><\/a><\/div><\/div>[\/vc_column][\/vc_row][\/vc_section][vc_section full_width=”stretch_row” pix_over_visibility=”” css=”.vc_custom_1729010387596{padding-right: 50px !important;padding-left: 40px !important;background-color: #f8f9fa !important;}”][vc_row full_width=”stretch_row” pix_particles_check=”” css=”.vc_custom_1728931384425{background-color: #f8f9fa !important;}”][vc_column]
Process evaluation<\/h5>
In this section, we will explore the concept of process evaluation and its objectives.<\/div><\/div><\/div>
Definition and purpose<\/span><\/a><\/div>
Objectives of process evaluation<\/span><\/a><\/div><\/div><\/div><\/div>
Definition and purpose<\/h5><\/div>[vc_column_text css=”.vc_custom_1729441319606{margin-top: 20px !important;}”]<\/p>\n
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Process evaluation analyzes a program\u2019s operational management to assess how and to what extent the goals and objectives are achieved. It is an exercise executed during implementation that leverages information from the monitoring and other sources to evaluate the operation comprehensively. It answers normative questions by comparing what is happening with what should ideally be happening, and examines activities and whether planned objectives are met.<\/h6>\n

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Process evaluation examines the Theory of Change implementation, which, as noted in the second stage, the design stage<\/a>, includes inputs, activities, outputs, and results as variables.<\/h6>\n

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In the gap between the plan and the reality are the problems observed in the variables of the Theory of Change (to which the context is added), which serve to identify strengths, weaknesses, opportunities, and threats, and make recommendations for improvement, as appropriate.<\/h6>\n<\/div>\n

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Objectives of process evaluation<\/h4><\/div>[vc_column_text css=””]<\/p>\n
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The key objectives of the process evaluation are:<\/h6>\n<\/div>\n

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\"To<\/div>
To describe the operational management at the different levels of program implementation, analyzing whether the management and articulation of processes contribute to achieving its objectives.<\/h6>
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\"To<\/div>
To identify good practices, strengths, opportunities for improvement, weaknesses, and threats of the program.<\/h6>
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\"To<\/div>
To design general and specific recommendations that the program can implement at the normative and operational levels.<\/h6>
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Steps to carry out a process evaluation<\/span><\/a><\/div>
01. Desk analysis and fieldwork<\/span><\/a><\/div>
02. Program description and elaboration of the process general model<\/span><\/a><\/div>
03. Input and process analysis<\/span><\/a><\/div>
04. SWOT analysis<\/span><\/a><\/div>
05. Formulation of recommendations and conclusions<\/span><\/a><\/div><\/div><\/div><\/div>
Steps to carry out a process evaluation<\/h5><\/div>[vc_column_text css=”.vc_custom_1729443174021{margin-top: 20px !important;margin-bottom: 10px !important;}”]<\/p>\n
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Follow these steps for an adequate process evaluation:<\/h6>\n<\/div>\n

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01. Desk analysis and fieldwork<\/h4><\/div>[vc_column_text css=””]<\/p>\n
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This first step includes a desk analysis and fieldwork planning and execution:<\/h6>\n<\/div>\n

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Desk analysis<\/strong> considers the collection, organization, systematization, and evaluation of information contained in administrative records, external evaluations, review of official and regulatory documents, information systems, and program-related documents.<\/h6>\n<\/div>\n

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Fieldwork<\/strong> involves quantitative and qualitative information:<\/h6>\n<\/div>\n

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Fieldwork organization<\/center><\/h5>
This work requires additional organizational work to determine: i) the survey sample to collect information; ii) the data collection instruments to be applied; iii) the schedule of activities; iv) the fieldwork agenda, and v) the consent forms<\/div><\/div><\/div><\/div>[\/vc_column_inner][\/vc_row_inner]<\/div>

02. Program description and elaboration of the process general model<\/h4><\/div>[vc_column_text css=””]<\/p>\n
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The second step in a process evaluation consists of describing the program from its main activities based on its objectives, the problem it addresses, and the relevant context.<\/h6>\n<\/div>\n

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Determine the order of program processes<\/h6>
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Describe in detail the development of each process of the program<\/h6>
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Map processes<\/h6>
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<\/svg>Download the Process and Analysis General Model template here<\/span><\/a><\/div><\/div><\/div>[\/vc_column_inner][vc_column_inner width=”1\/2″]
<\/svg>Download the Process Flowchart Template here<\/span><\/a><\/div><\/div><\/div>[\/vc_column_inner][\/vc_row_inner][vc_column_text css=””]<\/p>\n
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Each program element is characterized according to the designed Theory of Change (Design stage<\/a>) and assigned a responsible person.<\/h6>\n

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In relation to the processes, it is key to know if:<\/h6>\n<\/div>\n

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\"There<\/div>
There are documents that regulate the processes.<\/h6>
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\"All<\/div>
All operators know the documented processes.<\/h6>
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\"The<\/div>
The processes are standardized, i.e., if they are used by all executing agencies.<\/h6>
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\"There<\/div>
There is a monitoring system and management indicators that provide feedback on the operational processes developed by the operators.<\/h6>
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\"There<\/div>
There are mechanisms for the systematic implementation of improvements.<\/h6>
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The analysis aims to optimize the program’s processes. Some key aspects to consider include:<\/h6>\n<\/div>\n

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\"Simplify<\/div>
Simplify processes<\/h6>
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\"Evaluate<\/div>
Evaluate process steps and their activities according to three categories:<\/h6>
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<\/g><\/svg><\/div>Value-added+activities<\/span><\/div>
<\/g><\/svg><\/div>Necessary+but+non-value-added+activities<\/span><\/div>
<\/g><\/svg><\/div>Unnecessary+and+non-value-added+activities<\/span><\/div><\/div><\/div><\/div><\/div>[\/vc_column_inner][\/vc_row_inner]<\/div>

03. Input and process analysis<\/h4><\/div>[vc_column_text css=”.vc_custom_1729449182436{margin-bottom: 20px !important;}”]<\/p>\n
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The following topics should be considered in the description and analysis of the process general model:<\/h6>\n<\/div>\n

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A.<\/span><\/div>
A detailed description of the activities, components, and stakeholders involved in the development of the process<\/h6>
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B.<\/span><\/div>
The determination of the limits of the process and its relationship with other processes<\/h6>
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C.<\/span><\/div>
The available inputs and resources, considering:<\/p>\n

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